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BUDGET 2008-2009
COMMUNITY OF OWNERS EH-6 MONTILLA IV
GROUP EXPENSES BLOCK
Water Block (Aquagest) 120,00 Electricity block and lift (Iberdrola) 480,00
Lift Maintenance (Otis) 2.599,91 Lift Line (Telefónica) 194,52
Various Block 100,00
GROUP EXPENSES GARAGES
Garages Cleaning 1.200,00 Electricity Garages (Iberdrola) 240,00
Administration Garages 1.152,00
Various Garages (increase due to the change of motor) 700,00
GROUP EXPENSES INDEPENDENT PROPERTIES AND BLOCKS
Electricity pool and communal areas (Iberdrola) 4.200,00
Community Cleaning 2.400,00 Gardens Maintenance 3.120,00
Pool Maintenance 5.846,40 Water Gardens (Aquagest) 1.510,00
Water Pool (Aquagest) 2.690,00 Pool Products 1.600,00
Administration Properties 5.435,54 Meeting Expenditures 700,00
Insurance Civil Liability (Liberty) 3.150,00 Various Communal Areas 2.000,00
GROUP Reserve Fund Reserve Fund 5.000,00 TOTAL 47.932,80
The administrator indicated that the budget was very similar to the one of the previous year, considering the life level rise and its consequences on the expenses, this means that the community works right as every one is paying their fees and money was saved with no need over the last year to increase the fees. He indicated that next year he will have to increase the fees due to the maintenance of the second pool and green areas. The administrator explained he always keep more money on the account that the one needed as if any miscellaneous incident occurred then we would not need to approve an extraordinary payment and the problem could be resolve at the time.
We asked if anyone had any questions regarding the budget, being everyone happy. We proceeded with the votes being unanimously approved .
Then the NEW QUARTERLY FEE WILL BE FROM OCTOBER 2008 AS FOLLOWS:
- APARTMENTS: 158,04€
- INDEPENDENT PROPERTIES: 103,44€
- GARAGES: 25,72 €
5.- Date of the next meeting
It was agreed to held the next general meeting during the first week of June, exactly on 03rd June, 2009. The administrator reminded that if it was not possible to make it that day, we would advise with enough time the owner of the date and place of the meeting.
6.- Approval of a debit balance giving authorization to the board to take legal action against debtors. On 28th May, 2008 the following owners owe more than one quarterly fee (debt to the end of June 2008 is indicated): 409 (299,46€), 420 (485,22€), 422 (485,22€), 435 (392,04€), 438 (575,61€), 446 (185,22€), 452 (472,99€), 462 (199,91€), 481 (313,26€), Garage 14 (115,00€).
The community has started legal action against the following owners (debt to the end of June 2008 is indicated - legal costs must be added to these amounts-): 447 (668,60€), 459 (668,54€), 466 (852,85€), 477 (1.149,94€), 484 (1.195,94€)
We informed that the owners of properties 409 and 420 have contacted with the administration confirming they will be paying shortly. The owners of properties 462 and 481 have paid all the outstanding fees. the owner of property 466 has paid 664.69€ of the outstanding debt he had.
Several owner asked why there were more debtors than the previous years. The administrator indicated that there are no more debtors than before, but due to the economic situation, it is possible that the debtors level increase so it is necessary to list all the debtors at the day of the meeting, even if they only owe one fee, so if they do not pay their debt with the community, we will start legal action against them, without waiting to the next meeting.
Further those comments, it was unanimously agreed by those presents and represented that a notification with the outstanding community fees would be sent to the debtors with this minutes. If after a delay of 5 days after receiving the minutes the owner has not paid the outstanding fee, the administration will claim it back judicially. It is approved to give authority to the administration to provide power to the solicitor and procurator for the judicial process. It is agreed by unanimity that the cost from the legal process, like the administration cost for sending certificate letter, burofax, cost for solicitor, procurator, etc., will be paid by the debtor.
Some owners asked if we could oblige the payment through direct debit, the administrator replied no. An owner asked about the legal process. The administrator reminded that before the legal process is started, the administration send letter to the debtors, if he does not pay, then the solicitor will write to him. Once started the legal process, debtors have to pay the community fees, and the cost for the solicitor, procurator and interest , then he recommended owners pay their fees on time and for them to apply for a certificate of non debt when buying the property to confirm it is free of charge.
Another owner proposed to put a penalty to those who do not pay on a regular basis, as she think it is not fair.
The administrator said he will propose it at the next AGM.
An owner proposed to put a list of debtors on the notice board, the administrator reminded it is only possible to have the debtors on the calling or minutes.
7) To discuss the issue with the gate at the rear of the urbanization. (Installation of a motor or leave it as it is) The administrator commented that this proposal was added to the calling due to numerous problems with the gate over the year as residents do not take care of the door. He commented that the problem is the level of the road and the power of the engine which is not enough to open it so many times a day. He indicated that this is mainly residents of Montilla III, who access through this way, as indicated by the owners. Various owners showed themselves worried about the increase of vandalism in the area and though it is important for the security of the community to have the gate closed.
The administrator indicated that after sending the calling to the meeting he received several emails of owners asking him to resolve this matter as soon as possible.
The president said she has been with a company which recommended to install gates with two panels opening to the inside, with two independent motors, looking at the option to use the current gate, but this would be expensive as it would be two new door and two motors.
The administrator proposed to level the street and to install a more powerful motor and see the process. He indicated that he will protect with the a box so people cannot damage it, but advise that once install if there are more problems, he would meet with the committee to take the most adequate decision for the good of the community.
All the presents agreed on the installation and the administrator indicated that this will be done after September, as now it is difficult to carry out work within the community due to the amount of people.
An owner asked if it would be possible to stop the access to the residents of Montilla III, the administrator said no, as they have right to pass through the parking, as it is not from Montilla IV.
8) Any other business.
- Drop curbs wheel chair access to be created at the top of car parking area (near numbers 434 & 436) .Norah indicated that she wanted this proposal to be included in the calling as she realized that the access for wheel chairs is complicated. Various owners agreed and asked how much it would cost. The administrator said he will
Ask for quotes and will include it to vote at the next AGM. All agreed.
- Security cameras to be installed to cover all access points to the urbanization
The administrator indicated that this item is very delicate, as you require the authorization from the town hall, from the Generalitat, from the police, etc., and need to see who would have access and how they would have access to those details. For better efficiency it would need to be a system connected to the Guardia Civil for them to act as soon as possible.
The presents did not seems to be sure about the system, as under their opinion this could cause problems in regards with privacy and asked the administrator to inform himself about this and to propose it next year.
An owner proposed to study the option of installing false cameras with movement sensors, which make like there are recording but they are not. The administrator will study this option.
Norah insisted that it is necessary for the community to have an association with “Neighbourhood watch”. They all agreed.
- To restrict all pets to owners only, not to tenant / holidays makers / renters.
The administrator indicated that this proposal can be included in the rules, but the first who have to respect it are the owner who rent their properties, as those put the conditions of their rentals.
The present commented that most of the problems are from tenants, and it is necessary to have rules, as normally owners take care about the rules. The owner of properties 490 and 491 said is not the animal fault, but the owner’s.
Once finished with the comments, we proceeded to the votes, being unanimously approved by the presents and represented to stop tenants from having pet in rentals properties.
An owner asked that each owner put the number of his property on the front of the car to limit the abuses of the parking and control in case it is a stolen car or a left car. They all agreed this proposal, so then we will ask all owners to put a card with their property number on the front of the car when the car is being parked within the community, to control the car in the parking area.
The owner of property 403, said that the lights of the pool do not work properly. The administrator assured he will talk to the maintenance company to resolve the problem. He added that it will be necessary to check the electrical installation of the community as there are a lot of problems. He said that the problems are the coloured lights, as when they get humid they trip and make the all installation tripping. The administrator said he will see the option to improve the installation.
Various owners asked to refurbish all the gates as they do not work properly. The administrator said that the problem comes from the copies of keys, as they are not originals and damages the lock; he will send someone to check them all and will cut copies from the original to give them to the owner who need them.
An owner proposed to install a security lock, most of the owners disagreed with this proposal as you require an authorization to get copies of the keys and those are expensive. The administrator said he will order a quote and will comment at the next AGM.
The owner of property 433 asked to repair the fence on the back of the community as there are a lot of holes, the administrator will send someone.
After all the items of the agenda had been discussed, the administrator and the board members thanked all those present owners for their coming. The meeting was closed at 6.40 pm.
The Administrator
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